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A
Converting Quicken
Data to Peachtree
Accounting
Overview
Understanding the Conversion Process 214
Converting from Quicken 99 215

Exporting Quicken Data
Preparing for the Quicken Export 216
Creating a Directory for the
Exported Files 217
Exporting from Quicken for Windows 218
Exporting from Quicken for MS-DOS 219

Creating a Peachtree New Company
Setting Up a New Company 221
Completing Setup 223

Importing the Quicken Data
Stepping through the Quicken Import Process 224
Converting Quicken Accounts and Categories 225
Converting Quicken Payee and Class Names 230
What to Do After Importing 235

Troubleshooting the Quicken Conversion
Frequently Asked Questions 241
A Converting Quicken Data to Peachtree Accounting
Getting Started Guide



• Converting Quicken Data to
Peachtree Accounting •
Overvie You can import existing Quicken data into a new Peachtree Accounting
company. The steps to convert data vary depending on whether you are using
the DOS or Windows version of Quicken. Follow the instructions that are
appropriate for the version of Quicken that you are using.

Understanding the Conversion Process
Converting from Quicken to Peachtree Accounting is a three-step process.
1 Export all Quicken accounts into a separate directory.

2 Create a new company in Peachtree Accounting.

3 Import the Quicken exported files into the new Peachtree Accounting
company.

During the conversion process, the information you have exported from
Quicken is imported into Peachtree Accounting. Due to basic differences
between the two programs, some of the Quicken data cannot be imported
into Peachtree Accounting as it is. Rather, you must redefine how you want
the data to be handled as part of the import program.

Differences between Quicken and Peachtree Accounting
Understanding the basic program differences can help you decide how you
want to redefine Quicken data.
Peachtree Accounting is a full accounting program. It uses a chart of
accounts to track transaction amounts. It requires that every transaction have
an equal, balancing transaction. Peachtree Accounting automates this for you
behind the scenes.
Quicken is a cash management program. It does not require that every
transaction have an equal balancing transaction. It does not have a traditional
chart of accounts. Rather, it considers most asset and liability accounts to be
separate accounts while expense and income accounts are categories. You set
up transactions for payees and track transaction amounts by classes as well as
categories.




214
Overview
Converting from Quicken 99




Quicken Peachtree Accounting
Accounts General Ledger
Categories Chart of Accounts
Subcategories

Payees Vendors
Classes Customers
Jobs
Employees


Converting from Quicken 99
You can import Quicken 99 and Quicken 99 Home & Business Edition data
into a new Peachtree Accounting company. Both these new Quicken products
use unique account types and data that may or may not convert properly.
Peachtree Accounting only supports some of these new account types and
data lists.
Peachtree Accounting can convert the following Quicken 99 accounts and
data lists:
• bank accounts
• credit card accounts
• asset accounts
• liabilities (loans)
• income categories
• expense categories
• payees and classes
• 401(k) accounts
• investment and money market accounts
• sales tax accounts
• invoicing/receivables accounts and invoice transactions




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Getting Started Guide


Exporting Quicken Data
This section describes the process of exporting your Quicken data to a file
format that can later be imported in Peachtree Accounting.

Preparing for the Quicken Export
Before you begin exporting Quicken data, complete these tasks to ensure that
your Quicken information will convert to Peachtree Accounting as accurately
as possible.
• remove duplicate payee and class names
• make sure the opening balance transaction is the first transaction in
each account
• print Quicken checks
• print Quicken reports for comparison after conversion


Reviewing Payee and Class Names
Quicken allows you to have more than one name for the same payee or class.
For example, in Quicken you may refer to the same payee as John Brown,
John R. Brown, and J. R. Brown.
Peachtree does not recognize multiple names for the same vendor, customer,
job, or employee. So if you import Quicken data that has the same payee
referred to by multiple names, Peachtree Accounting views each name as a
separate entity. In this case, you have these choices:
• select only one during the import process and lose the history for the
other two
• select all three during the import process, making two inactive so
that they can be purged later
A better approach might be to review your payees and classes before you
export and make the entries consistent.


Reviewing Accounts and Categories
You need to check every account to ensure that the opening balance
transaction is the first transaction in the account. If the opening balance
transaction is not the first transaction, the account name for the transferred
account in Peachtree Accounting will not match Quicken™s account.




216
Exporting Quicken Data
Creating a Directory for the Exported Files


You may also want to change your current Quicken account and category
naming scheme to a traditional account number scheme. This way, you will
be able to incorporate the Quicken accounts into one of the Peachtree
Accounting sample charts of accounts.
Use this procedure to display a sample list of various charts of accounts.
1 From the Peachtree Accounting Help menu, select Contents and Index.

2 In the Peachtree Accounting Help Topics window, select the Contents tab.

3 Click the Help for Your Business book and choose Sample Charts of
Accounts. Then select a sample industry that closely matches your business
type.



Printing Quicken Checks and Reports
If you have any unprinted checks, you should print them before exporting
account data. Also, print a copy of the Quicken reports that you typically use
to track your financial activity. You can use the reports to check the accuracy
of your data after the conversion is complete.

Creating a Directory for the Exported Files
To export data from Quicken, you are going to create a separate directory,
then export a separate file for each account into the directory you create. Plan
to export every account that has at least one transaction, even if it™s an
opening balance. If you don™t export every account, you will lose some
accuracy in the Peachtree file when you import.
The steps you use to export data vary depending on whether you are using the
MS-DOS or Windows version of Quicken. Follow the instructions that are
appropriate for the version of Quicken you are using.
Before you export Quicken data, you must create a separate directory to hold
only the exported Quicken files. If you are planning to export several accounts
with many transactions, it is best to send the exported files to a directory on
your hard disk because you might run out of space if you send the data to a
floppy diskette.

To create a directory from DOS
1 From the DOS prompt, type CD\ to reach the root drive, C:.

2 From the root drive prompt, type MD EXPORT.




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Getting Started Guide


To create a directory from Windows
1 Open Windows Explorer. Select Drive C. Then, from the File menu, select
New Folder.

2 Enter a directory name (for example, EXPORT), using up to eight
characters.


Exporting Data from the Windows Version of Quicken
You are going to export data one account at a time until you have exported all
the accounts. Follow these instructions if you are exporting data from the
Windows version of Quicken. See “Exporting Data from the MS-DOS version
of Quicken” on page 219 for instructions on how to export from Quicken for
DOS.
Many versions of Quicken exist. These guidelines for exporting are general.
Depending on your version, the steps you need may vary.
1 Do one of the following:
• If converting from Quicken 99, from the File menu, select
Export.
• If converting from another version of Quicken, open the account
you want to export data from. Then, from the File menu, select
Export.
2 In the QIF File to Export to field, enter the name of the directory you created
earlier since Quicken defaults to its own directory, \QUICKENW. For
example, if you created a directory called EXPORT, the directory should be
C:\EXPORT.

3 In the same field, do one of the following:
• If converting from Quicken 99, enter the name of the export file.
• If converting from another version of Quicken, enter a name for
one of the account files you intend to export.
The name can be any combination of up to eight characters. Quicken
appends the file with a QIF extension (for example, CHECKING.QIF).




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Exporting Quicken Data
Exporting Data from the MS-DOS version of Quicken


4 In the “Quicken Account to Export from” field, do one of the following:
• If converting from Quicken 99, select All Accounts.
• If converting from another version of Quicken, select the account
you want to export now.
You will not see income and expense accounts in this list because
Quicken exports this data automatically as categories when it exports
transaction data for each account.
5 Enter a date range for the transactions to be included in the exported data.
Normally you would accept the default date range to export all data for
the account.
6 Check all the export items you want to include.
A typical selection is transactions, accounts list, and category list.


If you choose to export only transactions for all accounts, the resulting QIF
file will always contain the Quicken account list.
Note

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