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1 Begin the Quicken import process (as described in the previous section)
until Peachtree displays the Quicken Import - Part 1 of 6 window.




Quicken Account Peachtree Account




You use this window to tell Peachtree where to direct your Quicken
accounts. There are three columns: File Name, Quicken Account, and
Peachtree Account.
• File Name: Identifies the name of the Quicken export (QIF) file that
contains the Quicken account information.
• Quicken Account: Identifies the name of the Quicken account listed
in the export file.
• Peachtree Account: Specifies the suggested Peachtree Accounting
name of the Quicken account. The Peachtree Accounting account
name defaults to the Quicken account name (up to the first 10
characters). This is where you enter the account ID (account
number) of the corresponding account in Peachtree Accounting. It is
strongly recommended that you use numeric account IDs. (For
example, enter 10200 for your regular checking account. Later you
can add a description for the account.)
At this point you should already have your chart of accounts for
Peachtree Accounting planned. For more information about account
IDs, read the next section. If you are not ready to continue, select the
Cancel button and see “Preparing for the Quicken Export” on page 216.
2 Make sure that each account is represented accurately. If a Peachtree
account ID is not correct, you must change it here before you continue. To
change a Peachtree account name, select the suggested Peachtree account
name text and type over it.

3 When you have finished entering Peachtree account IDs for each Quicken
account, select the Continue button to move to the next step in the
Quicken import process.


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Importing Quicken Data
Converting Quicken Accounts and Categories


Understanding Peachtree Account IDs
The import program attempts to use the original Quicken account name as
the account ID in Peachtree Accounting, if it can. Since Quicken allows more
characters for account IDs than Peachtree, some of your account IDs will be
shortened.
The import program initially assigns an ID to each account using these
naming conventions.

########## For Quicken accounts and categories without
subcategories, the first ten characters of the
account become the Peachtree account IDs.

For Quicken categories and subcategories
######:####
with subcategories, the accounts are derived
from:
The first four characters of the subcategory
The first six characters of the category


Check the Peachtree account ID carefully. If you want to merge accounts,
duplicate them manually. For example, if you want to merge Carpet Cleaning
and Food Groceries into one account called Home Expense, change each of
these account IDs to Home Expense. Of course, you will only merge accounts
of the same type.

Advantages of Using a Numeric Account Number
If you haven™t already converted the Quicken accounts and categories to a
numeric naming convention, you might want to consider doing so now.
Although Peachtree Accounting allows 15 alphanumeric characters for
account numbers, it also adheres to the accounting standard of a numeric
chart of accounts in its sample data.
For more information on how to set up your chart of accounts in Peachtree
Accounting, refer to Chapter 1, “Creating a Company” in the User™s Guide for
conventions in naming accounts and for information about masking.




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A Converting Quicken Data to Peachtree Accounting
Getting Started Guide



Selecting Quicken Categories to Convert (Part 2 of 6)
1 Select the Continue button until Peachtree displays the Quicken Import -
Part 2 of 6 window.




Quicken Category New Acct ID Peachtree Acct Type




Peachtree displays a list of Quicken accounts and categories, the default
Peachtree account IDs, and their default account types.
2 Select the account you want to change by clicking it in the list box.

3 To change the Peachtree account ID, select (highlight) the existing text in
the New Account ID field and type over it.
You can modify the Peachtree account ID, but you cannot add or delete
it. It™s important to make your changes now as account IDs cannot be
modified after they are imported into Peachtree Accounting.
4 To change the Peachtree account type, select an account type from the
drop-down list.




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Importing Quicken Data
Converting Quicken Accounts and Categories


The import program assigns these default account types when
converting Quicken accounts and categories to Peachtree Accounting
accounts.


Quicken Peachtree Accounting
Bank and Money Market Accounts Cash

Credit Card Accounts Accounts Payable

Other Assets Fixed Assets

Other Liabilities Long Term Liabilities

401(k) and Investments Other Assets

Customer Invoice Accounts Accounts Receivable

Sales Tax Accounts Other Current Liabilities

Income Categories Income if Quicken for DOS
Expense if Quicken for Windows

Expense Categories Expense

Unassigned amounts Equity - Retained Earnings

You can modify the default account type, but you cannot add or delete
accounts. It™s important that you make your changes before you
continue. You want your account types to be set up properly before you
begin processing.
Refer to the “General Ledger” chapter in the User™s Guide for a list and
descriptions of the Peachtree account types.
5 Select Save to record your changes for the account.

6 After changing the accounts as appropriate, select the Continue button to
move to the next step in the Quicken import process.




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A Converting Quicken Data to Peachtree Accounting
Getting Started Guide


Converting Quicken Payee and Class Names
Quicken has two types of data remaining that you must identify in Peachtree
Accounting before beginning to import Quicken transactions. They are:
• Payee names
• Class names
In Quicken, payees can be anybody you write a check to or receive a deposit
from, including vendors, customers, and employees. The next part of the
import process asks you to define which of the Quicken payees are to become
vendors, which are to become customers, and which are to become employees
in Peachtree Accounting.
Classes are attached to transactions in Quicken like jobs in Peachtree
Accounting. You can track income and expenses by the job, project,
customer, region, location, or any grouping you choose. For this reason, you
may want to define classes as vendors, customers, or jobs when you import.

How Payee and Class Names are Converted
The import program displays the payee and class names so that you can
identify which ones are vendors, customers, jobs, or employees.
The import program also assigns an eight-character code to each payee and
class using this naming convention:

XXX X #### The default Peachtree eight-character ID for
Quicken payees and classes is derived from:
A four digit sequential number
The first character of the second name
The first three characters of the first name


You cannot change the code that Peachtree assigns. If you don™t assign a payee
or class, the transaction will still be imported into Peachtree and tracked”it
just won™t be categorized as belonging to a vendor, customer, job, or
employee.
The windows you see during the import process depend on your Quicken
data and how you identify it in Peachtree. You may not see every window as
the import program continues. For example, if you don™t have classes in
Quicken, the window where you identify jobs won™t be displayed.




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Importing Quicken Data
Converting Quicken Payee and Class Names



Converting Quicken Payees to Peachtree Vendors (Part 3 of 6)
1 Select the Continue button until Peachtree displays the Quicken Import -
Part 3 of 6 window.




Peachtree lists all the Quicken payees who were associated with checking
transactions with negative amounts. Initially, all the payees in the list are
selected as vendors (an X appears next to their name) and all classes are
not selected.
2 Review the vendor list.
If you have entered a payee™s name differently in Quicken, each unique
variation will become a Peachtree vendor.
3 Double-click to remove the X from those entries that are not vendors.
Make sure that payees who represent these types of accounts are not
selected (there should not be an X next to them):
• Withdrawal
• Opening balance
• Service charge
• Balance adjustment
• Credit card
4 When you have verified each vendor, select the Continue button to move
to the next step in the Quicken import process.




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A Converting Quicken Data to Peachtree Accounting
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Converting Quicken Payees to Peachtree Customers (Part 4 of 6)
1 Select the Continue button until Peachtree displays the Quicken Import -
Part 4 of 6 window.




Peachtree lists all the Quicken payees who were associated with checking
transactions with positive amounts and all classes that were not selected
previously. Initially, all the payees in the list are not selected as
customers.
2 Review the customer list.
If you have entered a payee™s name differently in Quicken, each unique
variation will become a Peachtree customer.
3 Double-click each payee or class that you want to become a customer. If
you change your mind, double-click again to remove the X.

4 When you have verified every customer, select the Continue button to
move to the next step in the Quicken import process.



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