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Peachtree displays a list of all your payment transactions. You should
edit any transactions without reference numbers.
4 Select the first transaction without a reference number from the list.

5 From the Payment window, enter a value such as the check number for the
transaction and save the payment.
Use a numbering scheme that identifies the transaction such as SC1 for a
service charge or BA1 for a balance adjustment.
6 Select the Edit button and repeat these steps until all unnumbered payment
transactions have a reference number.




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A Converting Quicken Data to Peachtree Accounting
Getting Started Guide



Posting Transactions
Since you are using the Batch posting method, you must post the transactions
manually. Follow these steps:
1 From the Tasks menu, select System, then Post.
Peachtree displays the Post window.
If you chose the Real-Time posting method during New Company
Setup, this menu option will not be available.
2 Select the All Journals option and click OK.

Changing the Posting Method
Before you actually begin entering new transactions in Peachtree Accounting,
it is recommended that you change to the Real-Time posting method. Most
companies use this method because transactions are posted to the General
Ledger as they are recorded in the program.
Use this procedure to change your posting method, if desired.
1 From the Maintain menu, select Company Information.
Peachtree displays the Maintain Company Information window.
2 Select the lookup button to the right of Posting Method.

3 Select the Real-time posting option and click OK.
All transactions that were not previously posted are posted.


Checking the Results
To ensure that the data from Quicken has been imported accurately into
Peachtree Accounting, we suggest that you print these reports for comparison
to the Quicken reports you printed prior to exporting the data.
• Year end G/L Report (shows all activity for all accounts)
• Income Statement (current)
• Balance Sheet (current)
• Chart of Accounts list


Getting Acquainted
To get acquainted with Peachtree Accounting, you can view the Peachtree
Accounting tutorial, available from the Help menu. For a more hands-on
approach, you can work through the written tutorial in this book.

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Troubleshooting the Quicken Conversion
Frequently Asked Questions


Troubleshooting the Quicken Conversion
Below are frequently asked questions that may help you resolve errors when
starting or working with Peachtree Accounting.

Frequently Asked Questions
The following section lists common questions that occur when importing
Quicken data into Peachtree Accounting.

What is converted from Quicken?
All transactions are converted for the date range you selected. You should
convert all transactions in Quicken for the most accurate conversion.
Categories and subcategories are converted as individual accounts in
Peachtree Accounting. If you want to report them as you did in Quicken (roll
up subcategories into categories), you should refer to the “Creating a
Company” chapter of the User™s Guide for information about masking.
You will have the opportunity to convert anyone to whom you wrote a check
into a vendor or employee, and anyone from whom you received money into
a customer.

How long will conversion take?
The length of the conversion process depends on how many transactions you
have in Quicken. If there aren™t many (100,000 bytes or less), it will probably
take 30-45 minutes. But if you have many transactions (indicated by file size),
it could take several hours.

Where are my categories listed when I do the export from
Quicken?

Even though Quicken doesn™t show your categories as separate files, they are
there. Your Quicken categories are included in your accounts.




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A Converting Quicken Data to Peachtree Accounting
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When setting up my company in Peachtree, what should my first
accounting period be?

In Quicken, it is never necessary to “close” a period. In fact, there is no way to
close, so all the transactions you ever entered into Quicken are accessible. In
Peachtree, you can have two years or 24 periods open, meaning that you can
access (display) the transactions in these periods.
Any transaction entered in Quicken prior to the date you enter as your first
accounting period will not be accessible in Peachtree. Generally, this first date
should be the beginning of your current fiscal year, for example, January 1,
2000. But if you want access to previous transactions, it might be the
beginning of the previous fiscal year.
No Quicken transactions that you made prior to the first Peachtree
accounting period you enter will be accessible in Peachtree Accounting. For
example, if you have a service charge in November 1998, but enter your first
accounting period as January 1, 1999, you can™t edit that service charge
transaction.

What should be my first accounting period that I want to enter
data in (Peachtree setup)?

To make it easier to check your Quicken data, this should be the first period
of your first fiscal year.

Should I set up Peachtree for Real-time or Batch Posting?
For the conversion process, it is faster if you set up Peachtree in batch. Later,
after your data is converted and you verify it, you can change to real-time
posting.

What happens if I don™t select a Quicken payee as a vendor,
employee, or customer?

The transactions are converted, but the “person” is not added as a vendor,
employee, or customer.

When I start Peachtree Accounting and attempt to import the
Quicken data, it says no QIF files found. What™s wrong?

When you exported in Quicken, did you specify the directory in which to put
the files? Does each exported Quicken file have the QIF extension (for
example, CHECKING.QIF.)?
In Peachtree Accounting, have you entered the directory correctly? You
cannot type anything else after the directory name (for example,
C:\EXPORT).


242
Troubleshooting the Quicken Conversion
Frequently Asked Questions


I had over two years of data and I can™t get to some of my
transactions from last year in Peachtree. What™s wrong?

Peachtree Accounting allows you to have access to 24 periods, or basically two
years of data. If the dates of your Quicken data were before the first
accounting period you entered during setup, these transactions cannot be
displayed although the amounts for them are accounted for.

When I attempted to change to another accounting period,
Peachtree said I had checks to print, but I didn™t write any. What™s
the problem?

Did you have any balance adjustments or service charges in any Quicken
accounts (checkbooks)? When you converted these, because they came out of
your checkbook and they didn™t have any check number on them, Peachtree
considers that they™re unprinted (therefore unpaid) checks.
To clear this up, select Payments from Peachtree Accounting™s Tasks menu,
then click the Edit button. If there are any unnumbered “items” in the edit list,
double-click on them to display them. If you have really made this payment
(such as a service charge or balance adjustment), enter a special check number
(such as SC1 or BA1) and post it.

What happened to my subcategories? They don™t roll up into my
categories any more.

Peachtree Accounting uses a different technique to roll amounts into a main
account. Read about account numbering and masking to learn more about
how you can do this. We recommend that you read this before you perform
the conversion because account numbers in Peachtree cannot be changed.

What are all the entries in this Retained Earnings account?
Quicken transactions that you did not allocate to a category or that have not
been posted are put into your retained earnings account. One reason a
transaction has not been posted would be because Peachtree considers it a
check without a number (such as a service charge or balance adjustment).




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A Converting Quicken Data to Peachtree Accounting
Getting Started Guide


What happened to my invoice transactions I imported from
Quicken Home & Business Edition?

Quicken Home & Business Edition allows you to invoice payees. These
transactions are converted as separate General Journal entries and are not part
of the Peachtree Accounting™s Sales/Invoicing system. To display Quicken
invoices, you must display the General Journal from Peachtree Accounting™s
Reports menu or select the Edit button in the General Journal Entry task
window. To enter a receipt for a converted Quicken invoice, you must enter
a cash sale in the Receipts window, selecting the accounts receivable account
in the Apply to Revenues tab. For more information, see “Converting from
Quicken 99” on page 215.




244
B
Converting
QuickBooks Data to
Peachtree
Accounting
Overview
Preparing for the QuickBooks Conversion 247

Converting a QuickBooks Company
Stepping Through the Conversion Process 249
What QuickBooks Data Is Converted 255

After Converting
Understanding Balances after the Conversion 277
Setting Up a Cash-Basis Company 278
Troubleshooting the Conversion 280

Comparing QuickBooks to Peachtree
B Converting QuickBooks Data to Peachtree Accounting
Getting Started Guide



• Converting QuickBooks and
Data to Peachtree Accounting •
Overview
If you created a company using QuickBooks or QuickBooks Pro, you can
convert your company data to the Peachtree Accounting format. Peachtree
will convert most QuickBooks lists (such as accounts, customers, vendors,
employees, items, and jobs) and current balances.
Peachtree Accounting can only convert company data created in versions 4 or
5 of both QuickBooks and QuickBooks Pro for Windows. You cannot convert
company data from an earlier Windows version of QuickBooks or
QuickBooks for DOS.
When Peachtree converts a QuickBooks company to the Peachtree
Accounting format, all the QuickBooks data that Peachtree can convert is
brought over. You cannot select which items to convert and which you do not
want converted. If you convert data to Peachtree and decide you want to do
the conversion once again, you must complete the entire conversion over
again.




246
Preparing for the QuickBooks Conversion
Setting up QuickBooks


Preparing for the QuickBooks Conversion
Before converting company data to the Peachtree Accounting format, you
must verify that your QuickBooks company is set up so that Peachtree can
properly read your data.

Setting up QuickBooks
1 Start QuickBooks or QuickBooks Pro and open your company.

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