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QuickBooks allows only the Average Cost costing method for inventory.
When converting to Peachtree Accounting you have the opportunity to
change this method. However, once a costing method is assigned to a stock
Note
item in Peachtree Accounting, it cannot be changed.
Check with your accountant if you are unsure as to which costing
method to use.


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15 When the conversion is complete, a message displays indicating that the
QuickBooks company data was successfully converted. Select OK to display
the Setup Checklist.




The Setup Checklist lets you know what you have set up for Peachtree
Accounting. Each time you enter a function from the setup checklist
you™ll be asked whether you want to mark the task as complete when you
exit the task. If you select the Yes button, a check mark is placed next to
the task. The following options have already been marked for you based
on your QuickBooks data:
• Chart of Accounts
• Vendor Records
• Customer Records
• Employee Records
• Inventory Items and Assembly Records
• Job Records
You can still access options that are check-marked; the mark just tracks
your progress towards completing setup. Even though an item in the
Setup Checklist is marked for completion, there are probably areas that
still need to be modified after the conversion.
16 Select OK to close the Setup Checklist window.
To return to the setup checklist, select Setup Checklist from the
Maintain menu.

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What QuickBooks Data Is Converted
Field Comparison Lists


What QuickBooks Data Is Converted
Peachtree Accounting handles most accounting data differently than
QuickBooks. During the conversion process, data may be reformatted to
conform to Peachtree Accounting formatting standards. This section of the
conversion guide explains the differences in data handling and offers
suggestions to minimize the changes you have to make after the conversion.
Some suggestions require you to make changes to your QuickBooks™
companies prior to the conversion.
Peachtree will convert most lists in QuickBooks to the Peachtree Accounting
format. Items that are converted to Peachtree Accounting include:
• company name and information
• chart of accounts and current balances for each account
• vendor records and current open balance
• customer records and current open balance
• customer sales taxes
• payroll setup information
• employee records and current year-to-date earnings
• inventory items (stock items will also include current quantity on
hand)
• job records
Peachtree cannot convert individual transactions found in QuickBooks. It
will only establish the current balance for each record at the time of the
conversion.

Field Comparison Lists
For detailed information on what and how individual QuickBooks fields are
converted to Peachtree Accounting, refer to the Peachtree Accounting online
Help. In the online index, search for “QuickBooks, field comparison lists.”

Converting Address Fields
Peachtree and QuickBooks handle address fields differently. In QuickBooks
addresses are entered in four one-line fields. You have the option of entering
the address in any format you want. However, Peachtree addresses use
individual fields for each component. Address Fields are used for company
information, customers, vendors, and employees.




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B Converting QuickBooks Data to Peachtree Accounting
Getting Started Guide


In QuickBooks




In Peachtree




Because there are many variations to how you can enter addresses in
QuickBooks, these fields may or may not convert as you would expect. To
ensure accuracy and consistency, make sure your addresses are entered in
QuickBooks using the U.S. Postal Service standard:
Address Line 1
Address Line 2 (optional)
City, ST Zip Code (the comma separation is optional)

State Abbreviations
When entering states try to use the standard U.S Postal Service two-character
abbreviations. If you use something different, these characters may become
part of the City field in Peachtree.




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What QuickBooks Data Is Converted
Converting Company Information


Zip Codes
Peachtree can accept Zip codes using the five-digit format (XXXXX) and
nine-digit format (either (XXXXXXXXX or XXXXX-XXXX). If the Zip code
is entered on a separate line in QuickBooks it may or may not convert
correctly to Peachtree. If this happens, you can easily correct the address after
the conversion.

Employee Addresses
In QuickBooks, the employee™s name is automatically inserted as the first line
of the employee address field. Peachtree will remove this for you when
converting your company data. However, if you remove the employee name
from the first line in QuickBooks and begin the address with the address line
1, the address will not be converted properly in Peachtree.

Converting Company Information
When converting QuickBooks company data, the QuickBooks Legal Name is
used as the name of your Peachtree Accounting company. If the Legal
Company Name field is blank, Peachtree will use the value in the Company
Name field. Peachtree will also convert the first company address listed from
QuickBooks, federal and state IDs, and the form of business.
After converting the company data, you can change the company name and
address in Peachtree Accounting at any time.
® To display and modify company name and address information, select
Company Information from the Maintain menu. The Maintain Company
Information window displays.

The following company information fields are not available in QuickBooks
and need to be set up in Peachtree Accounting:
• Company Telephone Number
• Company Fax Number
• State Unemployment ID
For detailed information on what and how QuickBooks company
information is converted to Peachtree Accounting, refer to the Peachtree
Accounting online Help. In the online index, search for “QuickBooks, field
comparison lists.”




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B Converting QuickBooks Data to Peachtree Accounting
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Converting Chart of Accounts
Before you can convert QuickBooks data, each account listed in the
QuickBooks chart of accounts must have a unique account number.
Peachtree uses the numbers as account IDs when selecting accounts from
lookup lists. You cannot change the account IDs after the conversion is
complete. If you want to change the ID, you must enter a new account in
Peachtree Accounting™s and transfer the balance.
After converting the company data, you can examine and update your chart
of accounts in Peachtree Accounting at any time.
® To display and modify chart of accounts information, select Chart of
Accounts from the Maintain menu. The Maintain Chart of Accounts
window displays.

For detailed information on what and how QuickBooks account information
is converted to Peachtree Accounting, refer to the Peachtree Accounting
online Help. In the online index, search for “QuickBooks, field comparison
lists.”

Retained Earnings Account
Peachtree requires that you have a Retained Earnings account. QuickBooks
creates this account for you when initially setting up your company. During
the conversion Peachtree will search for this account. If it cannot find one,
you may have removed the account.
To correct the error, you must force QuickBooks to create a new “Retained
Earnings” account.
1 Start QuickBooks and open your company.

2 From the Reports menu, select Balance Sheet, then standard.
Displaying the balance sheet forces QuickBooks to search for a retained
earnings account. If it cannot locate one, it will create a new one for you.
3 Close the report window, then try the conversion once again.




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What QuickBooks Data Is Converted
Converting Chart of Accounts


Accounts Payable and Accounts Receivable Accounts
If you set up vendors in QuickBooks, Peachtree will require an accounts
payable account. If you set up customers in QuickBooks, Peachtree will
require an accounts receivable account.
During the conversion, Peachtree will prompt you to select default purchase
and sales accounts. The purchase account selected (typically an expense
account) will be assigned as the default for all vendors converted from
QuickBooks. The sales account selected (typically an income account) will be
assigned as the default for all customers converted from QuickBooks. After
the conversion, you can assign unique defaults for each vendor and customer.

Non-Posting Accounts
QuickBooks lists non-posting accounts in its chart of accounts. These
accounts do not impact the General Ledger and cannot be used in Peachtree
Accounting. Therefore, they will not be converted.

Sub Accounts
Sub accounts, sub accounts of, descriptions, and bank numbers in
QuickBooks are not converted to Peachtree. Each account in the Peachtree
chart of accounts is unique. However, you can set up accounts that use
department masking. For more information, refer to the “General Ledger”
chapter of the Peachtree Accounting User™s Guide.

Budget Information
Budget information for each QuickBooks account is not converted to
Peachtree. However, you can easily set these up in Peachtree after the
conversion is complete. For more information, refer to the “General Ledger”
chapter of the Peachtree Accounting User™s Guide.

Account Balances
The current balance (at the time of the conversion) of each account listed in
the General Ledger is converted as account beginning balances in Peachtree
Accounting. Each account beginning balance is entered as of the day before
the first period you chose to enter data during the conversion process. For
more information, see “Understanding Balances after Converting from
QuickBooks” on page 277.




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B Converting QuickBooks Data to Peachtree Accounting
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Converting Customers
If you have customers set up in QuickBooks, these records will be converted
to the Peachtree Accounting format. Each converted customer is assigned a
customer ID, which is derived from the customer name. You cannot change
customer IDs after the conversion is complete. If you want to change the ID,
you must enter a new customer in Peachtree Accounting.
After converting the company data, you can examine and update your
customer records in Peachtree Accounting at any time.
® To display and modify customer information, select Customers/Prospects
from the Maintain menu. The Maintain Customers/Prospects window
displays.

For detailed information on what and how QuickBooks customer
information is converted to Peachtree Accounting, refer to the Peachtree
Accounting online Help. In the online index, search for “QuickBooks, field
comparison lists.”

Billing and Shipping Addresses
QuickBooks allows you one billing address and one shipping address per

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