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customer. These are converted to Peachtree Accounting format. Peachtree
Accounting allows you to enter up to nine shipping addresses per customer.
If your customer address fields were not converted properly, See “Converting
Address Fields” on page 255.

Default Sales Account
Peachtree requires each customer to have a default sales account (typically an
income account). During the conversion, you are prompted to select a default
sales account for all the customers that are to be converted from QuickBooks.
Each customer converted from QuickBooks is assigned the same sales account
default. This account is used as the default when recording a sale. After the
conversion, you may want to assign a unique sales account default for each of
your customers. You can also change the sales account in invoicing or
receipts, if necessary.


The sales account default selected during the conversion process only applies
to customers converted from QuickBooks. After the conversion is complete,
you will still have to set up a Peachtree Accounting default sales account in
Note
Customer Defaults.




260
What QuickBooks Data Is Converted
Converting Customers


Terms
QuickBooks allows you to set up a list of terms. When setting up customers,
you can select any one of the terms from the list. Peachtree sets up a single set
of “standard terms” in Customer Defaults. Then, when setting up a customer,
you choose whether or not the customer uses standard terms. All QuickBooks
customers are converted as using non-standard terms, with each set of unique
terms based on the terms listed in QuickBooks.


After the conversion is complete, you need to set up standard terms for
customers in Customer Defaults.
Note
Sales Taxes
Each customer is assigned a default sales tax code. Peachtree will select the
sales tax code that matches the tax item listed in the QuickBooks customer
record. For more information on what sales tax information is converted, see
“Converting Sales Taxes” on page 262.

Customer Jobs
In QuickBooks, jobs are a subset of the customer list. In Peachtree Accounting
jobs are maintained as a separate list. For more information on jobs, see
“Converting Jobs” on page 275.

Customer Beginning Balances
Peachtree converts the open balance (the sum of all outstanding invoices) as
the customer™s beginning balance. This beginning balance is entered as of the
day before the first period you chose to enter data during the conversion
process. When you receive payment from a customer, you can enter it against
the beginning balance total.
If a customer has a job associated with it, then the job™s open balance is
converted as a separate beginning balance. See also, “Understanding Balances
after Converting from QuickBooks” on page 277.


Note: Each customer will have its own beginning balance.




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B Converting QuickBooks Data to Peachtree Accounting
Getting Started Guide


Converting Sales Taxes
In Peachtree Accounting sales taxes are set up as sales tax codes. Each sales tax
code is made up of at least one sale tax authority. QuickBooks uses tax items
and tax groups.
Tax items: Each QuickBooks tax item (whether exempt or not) is

converted to a sales tax authority, a component to Peachtree™s sales
tax codes. Each tax item is also converted as its own Peachtree
Accounting sales tax code.
Tax groups: Each QuickBooks tax group is converted as a Peachtree

Accounting sales tax code, containing their respective tax item
components (now Peachtree sales tax authorities).
After converting the company data, you can examine and update your sales
taxes in Peachtree Accounting at any time.
® To display and modify sales tax authority information, select Sales Taxes
from the Maintain menu. Then, select Sales Tax Authorities. The Maintain
Sales Tax Authorities window displays.

® To display and modify sales tax code information, select Sales Taxes from
the Maintain menu. Then, select Sales Tax Codes. The Maintain Sales Tax
Codes window displays.

For detailed information on what and how QuickBooks sales tax information
is converted to Peachtree Accounting, refer to Peachtree Accounting™s online
Help. In the online index, search for “QuickBooks, field comparison lists.”
For information on setting up sales taxes in Peachtree Accounting, refer to the
“Accounts Receivable” chapter of the User™s Guide.

Converting Vendors
If you have vendors set up in QuickBooks, these records will be converted to
the Peachtree Accounting format. Each converted vendor is assigned a vendor
ID, which is derived from the vendor name. You cannot change vendor IDs
after the conversion is complete. If you want to change the ID, you must enter
a new vendor in Peachtree Accounting.
® To display and modify vendor information, select Vendors from the
Maintain menu. The Maintain Vendors window displays.

For detailed information on what and how QuickBooks vendor information
is converted to Peachtree Accounting, refer to Peachtree Accounting™s online
Help. In the online index, search for “QuickBooks, field comparison lists.”
If your vendor address fields were not converted properly, see “Converting
Address Fields” on page 255.

262
What QuickBooks Data Is Converted
Converting Vendors


Default Purchase Account
Peachtree requires that each vendor have a default purchase account
(typically an expense or inventory account). During the conversion, you are
prompted to select a default purchase account for all the vendors that are to
be converted from QuickBooks. Each vendor converted from QuickBooks is
assigned the same purchase account default. This account is used as the
default when recording a purchase. After the conversion, you may want to
assign a unique purchase account default for each of your vendors. You can
also change the purchase account in invoicing or payments, if necessary.


The purchase account default selected during the conversion process only
applies to vendors converted from QuickBooks. After the conversion is
complete, you will still have to set up a Peachtree Accounting default purchase
Note
account in Vendor Defaults.

Terms
QuickBooks allows you to set up a list of terms. When setting up vendors, you
can select any one of the terms from the list. Peachtree sets up a single set of
standard terms in Vendor Defaults. Then, when setting up a vendor, you
choose whether or not the vendor uses standard terms. All QuickBooks
vendors are converted as using non-standard terms, with each set of unique
terms based on the terms listed in QuickBooks.
After the conversion is complete, you need to set up standard terms for
vendors in Vendor Defaults.

Vendor Beginning Balances
Peachtree converts the open balance (the sum of all outstanding invoices) as
the vendor™s beginning balance. This beginning balance is entered as of the
day before the first period you chose to enter data during the conversion
process. When you need to pay a vendor, you can enter it against the
beginning balance total.
See also,“Understanding Balances after Converting from QuickBooks” on
page 277.




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B Converting QuickBooks Data to Peachtree Accounting
Getting Started Guide


Converting Payroll Setup Information
If you have payroll set up in QuickBooks, Peachtree can convert most of the
setup information to the Peachtree Accounting format. After the conversion,
you have to update areas that could not be converted.
After converting the company data, you can examine and update your payroll
setup in Peachtree Accounting at any time. You cannot rearrange the order
that payroll fields are listed in Employee Defaults. This would impact balances
that are converted from QuickBooks.
® To display and modify payroll setup, select Default Information from the
Maintain menu. Then, select Employees. The Employee Defaults window
displays.

For detailed information on what and how QuickBooks payroll setup
information is converted to Peachtree Accounting, refer to the Peachtree
Accounting online Help. In the online index, search for “QuickBooks, field
comparison lists.”

Assign Payroll Fields for W-2s
Peachtree will convert standard federal and state W-2 information set up in
QuickBooks. However, after the conversion is complete, you may want to
make sure non-standard W-2 payroll fields are set up properly in Peachtree
Accounting. W-2 setup information is used when calculating and printing
certain payroll reports, 941 forms, W-2 forms, and W-3 forms. For more
information, see “Assign W-2 Payroll Fields in Peachtree Accounting” on
page 266.

Assign Payroll Fields for EmployEE- and EmployER-Paid Taxes
Peachtree will convert standard employee- and employer-paid tax
information set up in QuickBooks. After the conversion is complete, you may
want to make sure these payroll fields are set up properly in Peachtree
Accounting. For more information, see “Assign Payroll Fields for EmployEE-
and EmployER-Paid Taxes” on page 267.




264
What QuickBooks Data Is Converted
Converting Payroll Setup Information


Deductions and Additions
If you set up miscellaneous deductions and additions In QuickBooks, these
payroll items are converted to Peachtree Accounting as employee payroll
fields in Employee Defaults. If you entered a set amount to be added to or
subtracted from the adjusted gross total, these amounts will also be converted.
QuickBooks allows you to enter percentage amounts when calculating payroll
additions and deductions. Peachtree does not directly support percentages for
deductions or additions. During the conversion percentages for additions and
deductions are entered as whole numbers. For example, if a payroll item is set
up to deduct 4%, Peachtree will convert this to a payroll field and enter “4.00
in the Amount field (meaning it will subtract $4.00 dollars from the adjusted
gross).


If you want Peachtree to calculate percentages, you must set up a company tax
table. For more information, refer to the “Payroll” chapter of the Peachtree
Accounting User™s Guide.
Note


Local Withholding Taxes
If you set up a local tax payroll item in your QuickBooks company, the payroll
item will be converted to Peachtree as a payroll field. However, after the
conversion is complete, you must assign the appropriate local withholding tax
table to the payroll field. This will allow the local payroll field to be properly
calculated during payroll entry.


Note: If there is a balance for this field, it will be converted to Peachtree Accounting
as an employee beginning balance.
QuickBooks only provides the following local tax types:
• Indiana Counties
• Michigan Cities
• New York City Resident
• New York City Non-Resident
• Ohio School District
• Yonkers City Resident
• Yonkers Non-Resident
These must be manually set up in Peachtree and assigned their corresponding
local tax table.



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B Converting QuickBooks Data to Peachtree Accounting
Getting Started Guide




QuickBooks allows you to set up two localities for each employee. Peachtree
will only allow one locality per employee.
Note
For more information, see “Set Up Local Taxes after Converting from
QuickBooks” on page 268.

Set Up 401(k) Contributions
Peachtree cannot convert 401(k) information you have set up in QuickBooks.
However, the first payroll item that uses the “Deduction” or “Addition” type
found in QuickBooks with 401(k) selected in the W-2 Tracking list will be
converted to Peachtree Accounting as an “empty” 401(k) payroll field. You
can use this field to set up 401(k) information in Peachtree Accounting.

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